Friends of Lower Halstow School

Shaun the Sheep Scarecrow

Scarecrow Trail 2026

Sponsorship Terms & Conditions

What do Sponsors receive?

Bronze Sponsor (unlimited spaces available)

  • Your business name and logo on an A4 advert displayed on a scarecrow as part of the Trail
  • Mentions and links on social media

Silver Sponsor (unlimited spaces available)

  • Your business name and logo on an A4 advert displayed on a scarecrow as part of the Trail
  • Mentions and links on social media
  • A link to your website from our website

Gold Sponsor (9 spaces available)

  • Your business name and logo on an A4 advert displayed on a scarecrow as part of the Trail
  • Mentions and links on social media
  • A link to your website from our website
  • Named Scarecrow of the Day feature on social media

Main Event Sponsor (1 space available)

  • Your business name and logo featured on all promotional content, including the Trail Map
  • Mentions and links on social media
  • A link to your website from our website
  • ‘Sponsors Choice’ category, where you choose the a winning Scarecrow
  • You agree to provide a prize for your winning Scarecrow

Social Media Guidelines

  • Once payment has been received in full, the sponsorship may be mentioned on social media.
  • The sponsor may use the phrases:

    • “I am the proud sponsor of Scarecrow Number X the Lower Halstow Scarecrow Trail 2025”. Your relevant number will be provided once the map has been finalised.
    • “I am/We are sponsoring a scarecrow in the Lower Halstow Scarecrow Trail 2025”  
  • Please tag/link to our Facebook page https://www.facebook.com/LowerHalstowScarecrows or Instagram account @lhscarecrows
  • An official graphic will be provided for use.
  • If the Lower Halstow Scarecrow Committee disapprove of any social media posts by the sponsor, or the resulting comments, then sponsor agrees to remove the post(s) on request.

Agreeing to Terms and Conditions

By submitting a Sponsorship Application Form, I/We confirm that:

  • I/We are agreeing to be a sponsor for the Lower Halstow Scarecrow Trail 2026. 
  • I/We agree to donate £25, £50, £100 or £300 to sponsor a scarecrow, depending on the level of sponsorship chosen.
  • I/We have the authorisation of the business concerned. 
  • I/We understand that the invoice for the sponsorship will be paid immediately upon receipt.
  • I/We understand and agree to the social media guidelines.
  • I/We understand that I may not advertise the sponsorship until payment has been confirmed as received.

Data Protection and Privacy

1. Data Controller
Friends of Lower Halstow School, located at Lower Halstow School, is the data controller responsible for your personal data. For any privacy-related queries, you can contact us at hello@friendsoflhs.org.uk.

2. Personal Data We Collect
When you register for, sponsor or attend Scarecrow Trail 2026, we may collect and process the following personal data:

  • Identity Data: First name, last name, job title, and company name.
  • Contact Data: Email address, phone number, and billing address.
  • Financial Data: Payment details (processed securely via our payment provider).
  • Special Categories (if applicable): Dietary requirements or accessibility needs that you explicitly provide to us.
  • Media: Photography and video footage captured during the event.

3. Purposes and Legal Basis for Processing
We process your personal data for the following reasons and legal grounds:

  • Contractual Necessity: To manage your registration, issue tickets, process payments, and provide you with event access and updates.
  • Legitimate Interests: To capture photos or videos at the event for promotional materials, and to send you information about similar upcoming events (you can opt out at any time).
  • Explicit Consent: To process sensitive information you choose to give us, such as dietary or accessibility requests.

4. Data Sharing and Third Parties
We do not sell your personal data. We only share your data with trusted service providers necessary to run the event, including:

  • Ticketing and Payment Platforms: To securely handle ticket sales.
  • Event Management Tools: To manage attendee lists and check-ins at the venue.
  • The Event Venue: Strictly for safety, security, or catering purposes.

5. Data Retention
We will only keep your personal data for as long as necessary to fulfill the purposes we collected it for, including any legal, accounting, or reporting requirements. Typically, booking records are kept for [e.g., 6 years / 12 months] following the conclusion of the event.

6. Your Rights
Under data protection laws, you have the right to request access to, correction of, or erasure of your personal data. You also have the right to object to or restrict certain processing, such as opting out of promotional photography. To exercise these rights, email us at [Insert Email Address].

7. Complaints
If you have any concerns about how we handle your data, you have the right to make a complaint at any time to your local supervisory authority, such as the UK Information Commissioner’s Office (ICO).